Freestone Property Group

Company Overview:

Freestone Property Group is a technology-first property management company dedicated to streamlining operations and enhancing resident satisfaction. We leverage innovative solutions to provide superior service offerings. Freestone Property Group is an affiliate of Greenbrook Partners, a leading investment manager with over $2 billion in assets under management (AUM) and a portfolio encompassing more than 2,000 multifamily units across New York City.

Job Overview:

The Transactions Manager will serve as the central hub responsible for the meticulous execution and successful closing of all real estate acquisitions and dispositions, commencing immediately after a Letter of Intent (LOI) is executed. The role demands exceptional precision in managing complex closings, often involving properties requiring significant capital expenditure, system upgrades, and adherence to a complex regulatory environment.

The ideal candidate will possess a deep understanding of the closing process, title/survey review, due diligence, and legal documentation, with direct, applicable experience from a title company, real estate law firm, or a dedicated closings role within a New York-based real estate investment firm.

Key Responsibilities:

Transaction Management (Post-LOI to Close)

• Process Ownership: Assume full ownership of the closing timeline, workflow, and checklist post-LOI acceptance for all acquisitions and dispositions.
• Timeline & Coordination: Develop, maintain, and rigorously manage a detailed closing calendar, ensuring all PSA and financing milestones are met, particularly any closing conditions relating to punch list completion or violation removal.
• Stakeholder Management: Serve as the primary point of contact and liaison for all transaction-related parties, including local title companies, surveyors, lenders, legal counsel, brokers, and Greenbrook’s internal acquisitions and asset management teams.
• Document Control: Organize, track, and manage all closing documents, including the Purchase and Sale Agreement (PSA), organizational documents, and financing deliverables.

Due Diligence and Closing Oversight

• Title & Survey Review (NYC Focus): Critically manage the title commitment and survey process. Manage the title commitment review process alongside outside counsel to surface exception documents and surveys to identify, flag, and facilitate the resolution of any title defects, encumbrances, or boundary issues.
• Value-Add Due Diligence: Coordinate and track third-party due diligence reports, ensuring specialized reports relevant to upgrading antiquated building systems and achieving sustainability goals (e.g., energy audits, environmental assessments) are thoroughly reviewed and their findings integrated into the closing strategy.
• Closing Statements: Review, verify, and reconcile complex settlement statements (e.g., ALTA Statements, Closing Disclosure) to ensure accuracy in proration of local taxes, utilities, and expenses.
• Risk Mitigation: Proactively identify potential transaction risks, roadblocks, or delays inherent in complex transactions and develop mitigation strategies in consultation with legal counsel.

Required Skills and Abilities:

• .Mastery of the Real Estate Closing Process: Deep, functional knowledge of legal closing documents, title insurance, title endorsements, and commercial real estate due diligence processes, particularly as applied in the New York market.
• Exceptional Attention to Detail: Non-negotiable precision in reviewing legal documents, financial spreadsheets, and complex checklists.
• Project Management Skills: Superior organizational, multi-tasking, and time management skills with an ability to thrive in a fast-paced, deadline-driven environment.
• Communication: Excellent written and verbal communication skills, with the professional demeanor required to manage diverse internal and external stakeholders.
• Technical Proficiency: Highly proficient in Microsoft Office Suite (Excel, Word, Outlook).

Education and Experience:

• Bachelor’s degree required. A degree in Real Estate, Finance, Business, or a related field is preferred.
• NY State Title/Escrow licensing or Paralegal certification is a strong asset.
• 3+ years of direct experience in a closings-focused role within the multifamily or commercial real estate industry, with demonstrated exposure to New York City transactions preferred.
• Significant experience working at a Title Company (Title Officer, Closer, or Escrow Officer) or a real estate law firm with a focus on transactions is highly preferred.
• Proven track record of managing and successfully closing multiple complex real estate transactions simultaneously.

Compensation and Benefits:

• Competitive salary ($65,000 - $100,000) and the opportunity for quarterly, performance-based bonuses.
• Comprehensive health, dental, and vision insurance plans with a generous employer contribution.
  401(k) plan with a generous company match.
• Paid time off and holidays.
• Opportunities for professional development and career advancement within a dynamic and expanding organization.

Physical Requirements:

The physical demands described here are representative of those which must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to hear well enough to communicate via phone or in person to all internal and external customers.
• Must be able to communicate clearly and concisely.
• Normal daily physical activities to include walking, standing, sitting, stooping, bending, pushing and pulling.
• Must be able to read reports and use computer, phone and other general office equipment.